Finance Home
Features
Welcome to the City of Santa Fe Intranet — your hub for tools, resources, and updates. Here you’ll find quick access to Announcements and Newsletters, as well as key services like Fleet, Grants, Treasury, Purchasing, and Travel. Each section on this page is designed to connect you with the information and support you need to do your job efficiently and stay informed. Visit the Forms tab for department specific forms.
Assets
Assets Contact Information and Forms
City Asset Disposal (Requests for Disposal & Questions):
transfer@santafennm.gov
City Transfer (Request for Department Transfer)
transfer@santafennm.gov
Disposal/Transfer Policy and Forms (Effective 6/10/24)
Disposal Policy 2100-4-3
Statewide Auction Timeline 10-19-24
DISPOSAL LIST Shared Doc – AUCTION STATEWIDE 10-19-24.xlsx
Asset Disposal or Transfer Form
Fleet
Mission Statement
Fleet Shop Mission Statement: SSETE
At City of Santa Fe Fleet, our mission is to deliver exceptional fleet management services that prioritize stakeholder satisfaction, safety, efficiency, team unity, and flawless execution.
Stakeholder Satisfaction: We are dedicated to understanding and exceeding the expectations of our stakeholders. By fostering open communication, we ensure that their needs are met with professionalism and responsiveness, creating long-term partnerships built on trust and reliability.
Safety: The safety of our employees, customers, and community is our priority. We adhere to safety protocols and continuously invest in training and technology to maintain the highest safety standards, ensuring a secure working environment and safe operations on the road.
Efficiency: We strive for operational excellence by optimizing our processes and embracing modern solutions. Our commitment to efficiency allows us to deliver timely services, reducing downtime and maximizing the productivity of our fleet.
Team Unity: We believe that our greatest strength lies in our people. We cultivate a collaborative and inclusive workplace where every team member is valued and empowered. By fostering a culture of respect, support, and continuous improvement, we ensure that our team works harmoniously towards common goals.
Execution: Our focus on planning and disciplined execution guarantees the reliability and effectiveness of our services. We take pride in our attention to detail and our ability to deliver consistent, high-quality results that meet and exceed the expectations of our stakeholders.
Together, we drive forward with a shared commitment to excellence. We are all SSETE!
Team Motto:
“We drive excellence so the City can drive for our Community”
Fleet Management Forms
Requisition for Auto Parts
Fleet Repair Order (Please Complete This Form Prior to Bringing a Unit for Service)
Controller
Accounts Payable
Purchase Voucher (interactive)
PV
General Ledger
Chart of accounts
Journal entry
Month-end close
Training Material
Employee Expenses
Reimbursement
Training Material
Payroll
Forms
Form W4 2024, Employee’s Withholding Certificate
Direct Deposit Forms
Sick Leave Bank Donation Forms:
AFSCME
FIRE DEPT
POLICE DEPT
Travel
Forms and Documentation
Travel Guide
NMAC
Travel FAQ
DFA Travel Rates
NM Travel Policy and Procedure FY24
Affidavit
Authorization Request for Use of Personal Vehicle for in City Travel
Authorization Travel Request Vehicle Travel v.1
Purchase Voucher (interactive)
Affidavit for missing receipts
Travel Group Email
Travel Training
Travel Advance
Travel Reimbursement
Per Diem (Effective 5/1/24)
Per Diem Policy (with links to more information provided in document)
Travel Expense Form
Travel Advance Expense Form
Travel_Packet_Checklist_V1_5.1.24
Travel_Request_and_Authorzation_Form_V1_5.1.24
Request_for_Travel_Advance_V1_5.1.24
City of Sant Fe Travel Policy FAQ
Personal Vehicle – Travel Authorization V.2.0 2-17-25
AUTH & Operation of City-Owned and Leased Motor Vehicle Policy 62103-7-3
Treasury
Documents and Forms
Cashiers
Single Payment Distribution
Policy & Procedures
Lodger’s Tax
Reports
Q&A
Real Property
Vendors Information
Vendor Information, Forms and Documents
Information
Munis Bid Tutorial Videos
Munis Bid Access/Permission Form
Active vs. Inactive Vendor Training/ Information
Issues with Vendor Profile
Documents and forms
Blank W-9
NTTC Instructions
Vendor Registration
VSS Registration Process
Munis Self Service
Core Services
Summary of Services
The Budget page provides City of Santa Fe employees with access to current and past budget books, financial reports, and capital plans. Here you’ll also find essential forms and documents, including salary analysis tools, position request forms, and the chart of accounts. To support your work, the page includes guides, tutorials, and training resources for using Munis and budget analysis tools, making it easier to navigate financial processes and stay informed.
Budget
Budget Books/Financial Reports
FY26 Proposed Budget Book
FY25 Adopted Budget Book
FY25 Proposed Budget Book
FY24 Adopted Budget Book
FY24 Recommended Budget Book
FY2022-2023 Proposed Budget Book
FY 2021-2022 Adopted Budget Book
FY 2020-2021 Adopted Budget Book
FY 2019-2020 Adopted Budget Book section A
FY 2019-2020 Adopted Budget Book Section B
FY 2018-2019 BUDGET BOOK
FY 2017-2018 Budget in Brief
FY 2016/2017 Proposed Budget Book
FY 2016/2017 Budget in Brief
FY 2015-2016 Budget Book
The City Manager recommended 5 year CIP and FY16-17 Capital Budget
Guides and Trainings
Guides
Munis TBAR Entry Help Sheet
BAR-TBAR flowchart-annotated
Using MUNIS Account Inquiry
Using the Excel Chart of Accounts
Trainings
Salary Analysis/New Position Budget Analysis Form Zoom training recording (NOTE passcode is 8#8WELNZ)
General Information
Purchasing Submittals
For Purchasing Submittals, Use the Following E-Mail Addresses:
Determinations
purchasing_det@santafennm.gov (Determination Info)
Blanket Services Determination V2 06.30.25.pdf
Blanket Services Determination V2 06.30.2025.docx
Please download the above FY26 Blanket Services Determination in PDF and Word. The PDF version reflects the approved final document. The Word version is provided for your use—please include it in your packets and Munis records, highlighting the sections relevant to each specific purchase
Invitation to Bids
purchasing_itb@santafennm.gov
Request for Proposals
purchasing_rfp@santafennm.gov
General Information
purchasing@santafennm.gov
Register in OpenGov to Prepare for Go-live
OpenGov
Forms Documents and Guides
New Purchase Submission and Tracking Process
Submit Purchase Requests
Purchase Requests Tracker
Desktop Reference SharePoint_Pt.1_V1_3.7.25
Desktop Reference SharePoint_Pt.2_V1_3.7.25
Training Video_PT1_V1.1.10.25
Training Video_PT2_V2.2.27.25
Training Video_PT3_V1.2.27.25
Purchasing Training
Contract Templates
Contract_Amendment_Template_V7 6.20.2025
Construction_Contract_Template_V11 6.26.2025
General Services Contract w Federal Funds V2 7.23.2025
General_Services_Template_V8 6.20.2025
Legal_Services_Template_V6 6.20.2025
Professional_Services_Template_V9 6.20.2025
IT_Contract_Template_V1_04.08.2025
Tutorials and Training Videos
Contract Awareness
How to Submit A Request for Quote (RFQ) in BID Central
How to Submit A Request for Quote (RFQ) in BID Central Part 2
How to Add a Vendor for Quote (RFQ) in BID Central Part 3
How to Add a Vendor for Quote (RFQ) in BID Central Part 4
Bid Evaluations and BID Evaluators (RFQ) in BID Central Part 5
Adding Attachments (RFQ) in BID Central Part 5
Events and Vendor Bidding (RFQ) in BID Central Part 5
Events and Vendor Bidding (RFQ) in BID Central Part 6
Forms, Templates, and Other Documents
After The Fact – Post PO – Procurement Code Violation V1 5.5.25
ASSET DISPOSAL TRANSFER FORM UPDATED 12-7-23
Commodity Codes – Required for Vendor Registration and Procurement Submittals
Contract Dates In Munis
Construction Procurement Blueprint_V1.1.28.25
Emergency Determination Form V3 6.27.25
ERP Bid Module RFQ FAQ
Exempt Determination Memo Template v 11.20.23
GSA_Memo_Template_V2_ 06.13.2023
Horizons of New Mexico Services for the City of Santa Fe (FY26)
PROCUREMENT MANUAL – 2020 [ PDF]
Procurement’s Ice Cream Social 9.15.23
Professional-Service-vs.-General-Service_Determination_Guidance
Purchasing_Memo_V7 4.21.25
Purchasing_Memo_Instructions_V2_04.22.2025
Purchasing Roadmap V3.1.14.2025
Quarterly Certification
SOLE SOURCE FORM_V3_2.9.24 ———– Sole Source Procedures v3 12.18.23
RFP Forms
RFP_checklist_v1_4 [PDF]
RFP Authorization and Plan V2 07.17.2023
RFP Template V12_04.08.2025
RFP Evaluation Committee – SAMPLE Report 4-12-22
RFP Amendment Form updated 7.10.24
RFP Conflict of Interest Form SAMPLE 4-12-22
RFP Award Letter SAMPLE Updated 4-12-22
RFP Questions and Answers Form SAMPLE Updated 4-12-22
ITB Templates
ITB_Template_V8_9.16.24
Construction ITB template V3_7-16-2024
City SF ITB Items Template
Approved Coooperative Agreements Links
https://www.generalservices.state.nm.us/state-purchasing/statewide-price-agreements/
https://naspovaluepoint.org/categories/
https://www.omniapartners.com/publicsector/contracts
https://www.buyboard.com/home.aspx
https://www.h-gac.com/Home
https://www.gsaelibrary.gsa.gov/
https://www.sourcewell-mn.gov/contract-search
https://eprocurement.ces.org/public/bluebook.html#
Spending Card Forms and Information
WEX Cards & Purchasing Cards (P-Card)
Email for Wright Express Fuel Card (Vehicle and Users Add/Delete & Questions)
wex@santafennm.gov
Email for Wells Fargo Purchasing Card (Add/Delete Requests & Questions)
pcard@santafennm.gov
Forms – Wright Express (WEX)
WEX Fuel Policy
Training WEX – How To Use a WEX Fleet Card (DETAIL)
Training WEX – Driver User Quick Guide (2 Pages)
Forms – Purchasing Card (P-Card)
P-Card Authorization NEW or RENEWAL Memo
P-Card Authorization New or Renewal Memo PDF
P-Card Credit Line Increase Request
P-Card FOOD Request for Training and Business Meetings
Staff Acknowledgement CoSF WELLS FARGO Policy and Procedure Manual
WELLS COMMERCIAL CARD ACCOUNT SERVICES User Guide
WELLS ONE EXPENSE MANAGER APPROVER Quick Reference Guide
Financial Reports
Reports
City of Santa Fe FY 20 Review, FY 21 Economic Revenue Update
Budget
FY 2022 Approved Budget Book
FY 2020 Approved Budget Book
FY 2019 Approved Budget Book
FY 2018 Approved Budget Book
2017-2022 5 YEAR CAPITAL IMPROVEMENT PLAN
Comprehensive Annual Financial Reports
FY 2020 Comprehensive Annual Financial Report
FY 2019 Comprehensive Annual Financial Report
FY 2018 Comprehensive Annual Financial Report
QUARTERLY FINANCIAL PERFORMANCE REPORTS
FY 2021 Financial Performance Report Quarter 1
FY 2021 Financial Performance Report Quarter 2
FY 2021 Financial Performance Report Quarter 3
FY 2021 Financial Performance Report Quarter 4
FY 2020 Financial Performance Report Quarter 1
FY 2020 Financial Performance Report Quarter 2
FY 2020 Financial Performance Report Quarter 3
FY 2020 Financial Performance Report Quarter 4
FY 2019 Financial Performance Report Quarter 1
FY 2019 Financial Performance Report Quarter 2
FY 2019 Financial Performance Report Quarter 3
FY 2019 Financial Performance Report Quarter 4
FY 2018 Financial Performance Report Quarter 1
FY 2018 Financial Performance Report Quarter 2
FY 2018 Financial Performance Report Quarter 3
FY 2018 Financial Performance Report Quarter 4
FY 2017 Financial Performance Report Quarter 1
FY 2017 Financial Performance Report Quarter 2
FY 2017 Financial Performance Report Quarter 3
FY 2017 Financial Performance Report Quarter 4
FY 2016 Financial Performance Report QT 1
FY 2016 Financial Performance Report QT 2
FY 2016 Financial Performance Report QT 3
FY 2016 Financial Performance Report QT 4
FY 2016 Financial Performance Report MARCH 2015-2016
FINANCIAL REPORT FEBRUARY 2015-2016
FINANCIAL REPORT JANUARY 2015-2016
FINANCIAL REPORT DECEMBER 2015-2016 | FOR UNM Spring 2016
FINANCIAL REPORT NOVEMBER 30, 2015 | NM LFC Consensus Revenue Estimate January 2016
FINANCIAL REPORT OCTOBER 31, 2015
FINANCIAL REPORT SEPTEMBER 30, 2015 / (FOR-UNM Bulletin FALL 2015)
FINANCIAL REPORT MARCH 31, 2015
FINANCIAL REPORT FEBRUARY 28, 2015
FINANCIAL REPORT DECEMBER 31, 2014
FINANCIAL REPORT SEPTEMBER 30, 2014
All Forms
All Forms in Alphabetical Order
ACH Authorization Form
Adding Attachments (RFQ) in BID Central Part 5
Adobe E-Sign – Instruction
Affidavit
Affidavit for Replacement Check
After The Fact – Post PO – Procurement Code Violation V1 5.5.25
Asset Disposal or Transfer Form
ASSET DISPOSAL TRANSFER FORM UPDATED 12-7-23
Authorization Request for Use of Personal Vehicle
AUTHORIZATION TRAVEL REQUEST VEHCILE TRAVEL v.1
BAR-TBAR flowchart-annotated
Bid Evaluations and BID Evaluators (RFQ) in BID Central Part 5
Blanket Services Determination V2 06.30.25.pdf
Blanket Services Determination V2 06.30.2025.docx
Chart of Accounts
City of Sant Fe Travel Policy FAQ
City of Santa Fe Munis Contracts R3
City SF ITB Items Template
Commodity Codes – Required for Vendor Registration and Procurement Submittals
Construction ITB template V3_7-16-2024
Construction_Contract_Template_V11 6.26.2025
Construction Procurement Blueprint_V1.1.28.25
Contract Awareness
Contract Dates In Munis
Contract_Amendment_Template_V7 6.20.2025
DISPOSAL LIST Shared Doc – AUCTION STATEWIDE 10-19-24.xlsx
Direct Deposit Forms
Disposal Policy 2100-4-3
Emergency Determination Form V3.6.27.25
ERP Bid Module RFQ FAQ
Events and Vendor Bidding (RFQ) in BID Central Part 5
Events and Vendor Bidding (RFQ) in BID Central Part 6
Exempt Determination Memo Template v 11.20.23
Financial Vendor Self Service User Guide
Fleet Repair Order
Form W4 2024, Employee’s Withholding Certificate
General Services Contract w Federal Funds V2 7.23.2025
General_Services_Template_V8 6.20.2025
Grants Management Training 4-10-24
GSA_Memo_Template_V2_ 06.13.2023
Horizons of New Mexico Services for the City of Santa Fe (FY26)
How to Add a Vendor for Quote (RFQ) in BID Central Part 3
How to Add a Vendor for Quote (RFQ) in BID Central Part 4
How to Submit A Request for Quote (RFQ) in BID Central
How to Submit A Request for Quote (RFQ) in BID Central Part 2
ITB_Template_V8_9.16.24
Legal_Services_Template_V6 6.20.2025
Munis BAR Form 2019
MUNIS Financial Authorization/ Change Request Form Training Video
MUNIS Financials Authorization Change Request Form_2023 – Instruction
Munis TBAR Entry Help Sheet
New Position Budget Analysis Form-C&C FY25
P-Card Authorization NEW or RENEWAL Memo
P-Card Authorization New or Renewal Memo PDF
P-Card Credit Line Increase Request
P-Card FOOD Request for Training and Business Meetings
Personal Vehicle – Travel Authorization V.2.0 2-17-25
Per Diem Policy/Links
Petty Cash Voucher
PROCUREMENT MANUAL – 2020 [ PDF]
Procurement’s Ice Cream Social 9.15.23
Professional_Services_Contract_Template_V9 6.20.2025
Professional-Service-vs.-General-Service_Determination_Guidance
Purchase Voucher (interactive)
Purchasing Card Policy and Procedures
Purchasing_Memo_V7.4.21.2025
Purchasing_Memo_Instructions_V2_04.22.25
Purchasing Roadmap V3.1.14.2025
Quarterly Certification
Request_for_Travel_Advance_V1_5.1.24
Requisition for Auto Parts
RFP Amendment Form updated 7.10.24
RFP Authorization and Plan V2 07.17.2023
RFP Award Letter SAMPLE Updated 4-12-22
RFP Conflict of Interest Form SAMPLE 4-12-22
RFP Evaluation Committee – SAMPLE Report 4-12-22
RFP Questions and Answers Form SAMPLE Updated 4-12-22
RFP Template V11_09.05.24
RFP_checklist_v1_4 [PDF]
Salary Analysis Form-CC FY25
SOLE SOURCE FORM_V3_2.9.24
Sole Source Procedures v3 12.18.23
Staff Acknowledgement CoSF WELLS FARGO Policy and Procedure Manual
Statewide Auction Timeline 10-19-24
Training WEX – Driver User Quick Guide (2 Pages)
Training WEX – How To Use a WEX Fleet Card (DETAIL)
Travel Advance Expense Form
Travel Expense Form
Travel Guide_V1.4.23.25
Travel_Packet_Checklist_V1_5.1.24
Travel_Request_and_Authorzation_Form_V1_5.1.24
VSS Registration Process
WEX Fuel Policy
W-9 CoSF 2024
Calendar
Finance Calendar
This calendar shows Finance events only. For all city events, reference the calendar on the intranet homepage.
Events in October 2025
MonMonday | TueTuesday | WedWednesday | ThuThursday | FriFriday | SatSaturday | SunSunday |
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29September 29, 2025
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30September 30, 2025
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1October 1, 2025
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2October 2, 2025
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3October 3, 2025
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4October 4, 2025
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5October 5, 2025
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6October 6, 2025
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7October 7, 2025
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8October 8, 2025
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9October 9, 2025
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10October 10, 2025
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11October 11, 2025
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12October 12, 2025
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13October 13, 2025
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14October 14, 2025
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15October 15, 2025
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16October 16, 2025
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17October 17, 2025
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18October 18, 2025
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19October 19, 2025
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20October 20, 2025
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21October 21, 2025
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22October 22, 2025
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23October 23, 2025
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24October 24, 2025
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25October 25, 2025
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26October 26, 2025
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27October 27, 2025
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28October 28, 2025
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29October 29, 2025
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30October 30, 2025
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31October 31, 2025
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1November 1, 2025
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2November 2, 2025
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Contacts
BATTAGLIA, VINCENZO X.
GAMEZ, ANDRES X.
JONES, JENNIFER X.
MILLS, MICHAEL X.
RATTANAKONGKHAM, SILADETH X.
SPECHT, SARA X.
TILDEN, KEVIN X.
TRUJILLO, ANGELICA X.
VENTRE, ALEXANDRIA R.
WAGNER, ALISON
WEILAND, CONNIE X.